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Finance & Admin Executive

Proforest is seeking an enthusiastic team member to support a small but dynamic operations team with its financial and administrative operational activities.

About Proforest

Proforest is a dynamic not-for-profit organization with global presence that has established itself as a leader in the development and implementation of sustainable production and sourcing of natural resources including a range of agricultural commodities.
We work at every stage of the supply chain, from production and processing, through to purchasing and investment. Our more than 15 years of experience covers major commodities such as oil palm, soy, sugarcane, timber, pulp & paper, rubber and beef at a range of scales that includes smallholders and local communities through to multinational businesses. We focus on the opportunities for conservation and social benefits within the production landscape, and never lose sight of the need for pragmatic and workable practices. 

Position summary

This position is an exciting opportunity to take on a role within the Proforest Malaysia team to support the team in all its operational activities across the Southeast Asia Region. This is a permanent full-time position and the role of the Finance & Admin Executive is to support and work closely with the Office Manager and Finance Manager to maintain good financial management and accounting practices in line with Proforest’s global requirements and provide administrative support to ensure that the Proforest SEA regional office has a productive working environment.



Be responsible for the day to day transaction processing of the Sales, Purchase and Nominal Ledger and the Project module of SAGE 50 Accounting to ensure the completeness and accuracy of the accounting records, including the following:

  1. Ensuring accurate and timely customer invoicing and processing supplier invoices
  2. Entering Customer receipts and Supplier payments and performance of the Bank reconciliations for review
  3. Ensuring that SST codes are correctly input and workings for the returns are generated
  4. Reconciliation of Debtor and Creditor Accounts, and assisting with a variety of accounting reconciliations as required, including /prepayments, accruals, petty cash and staff accounts
  5. Processing expense claims after review
  6. Managing petty cash and cash travel advances for staff
The Proforest Malaysia Finance Manager and the Proforest UK Finance team provide support to resolve discrepancies and issues.

  • Ensure that the Southeast Asia regional and other associated offices comply with relevant health and safety requirements
  • Ensure that the office is maintained in good order to provide a productive working environment
  • Manage general communication such as post, deliveries, couriers, etc.
  • Manage printing system (internal printing/photocopying jobs, supplies, maintenance)
  • Manage supply of stationery and other office supplies (cleaning products, small items, complimentary office food and drink, etc.)
  • Coordinate the travel arrangements for the office
  • Cover for the Office Manager in case of absence
  • Carry-out other tasks that can be reasonably expected from this role

Essential Qualifications, Experience, Skills

  • Accounting degree or Part Qualified ACCA, CIMA (or any other recognized global accounting body) and actively pursuing professional qualification
  • At least 2 years Finance experience, accounting and/or reporting
  • Demonstrable basic Excel skills
  • Good attention to detail
  • Able to demonstrate initiative and flexibility
  • Motivated team player with good interpersonal skills and strong desire to support the team in meeting organizational objectives
  • Good planning and organizational skills
  • Good time-management skills
  • Ability to resolve problem and queries quickly and efficiently
  • Good written and verbal communication skills in English and Bahasa Malaysia


Between MYR 3,500.00 to MYR 4,500.00


To apply

Send your CV, a cover letter, and your salary history to

Application Deadline: 17 June 2019

Proforest is an equal opportunity employer.

Posting Summary

Download the job description for the Finance & Admin Executive here.


To Apply

Send your CV, a cover letter, and your salary history to by Mon 17th June 2019.