Office Administrator

Description

This is an great opportunity for someone looking for a varied administration job in a friendly, collaborative team where you’ll play an integral role in maintaining our office to help enable our staff to deliver our mission. 

Proforest is a mission-driven organisation with a 20+ year track record of supporting the transition to sustainable production and sourcing of agricultural and forest commodities. We are a not-for-profit group with a global presence across Latin America, Africa, Europe and Southeast Asia, and work with governments, the private sector and civil society to deliver positive outcomes for people, nature and climate in the places agricultural commodities are produced.   

About the role 

Working closely with the Office Manager, you’ll be responsible for maintaining a functional and organised workspace, establishing efficient administrative processes and providing comprehensive administrative support to our busy teams.  

Key responsibilities include:  

  • General administration support to various team members as and when required 

  • Assisting with logistics for staff meetings and events 

  • Maintaining office environment; keeping it tidy, safe and in good working order 

  • Coordinating with external contractors and suppliers 

  • Procurement of office supplies and equipment  

  • Coordinating equipment allocation 

  • Ensuring maintenance and repair of equipment 

  • Ensuring workstations and meeting rooms are fit for purpose 

  • Identifying any issues throughout the office. 

Please note that this role does not involve working on our sustainability/environmental work and therefore not suited to someone who has a desire to work in this field of work. 

About you

You’ll be a proactive, helpful and friendly character who understands the importance of creating a positive environment. You will also have: 

Essential: 

  • Proven ability to be flexible in your approach to working; happy to pick up a variety of tasks 

  • Strong interpersonal skills with the ability to work well with a diverse team and engage with external suppliers 

  • Strong organisational skills 

  • The ability to manage multiple responsibilities simultaneously  

  • Strong time management skills 

  • The ability to problem solve 

  • Experience working with MS office 

  • The ability to work independently when required. 

Desirable: 

  • Previous experience in a similar role 

  • Experience working within a multi-cultural environment. 

Why should you work for us?  

This role will give you the opportunity to be part of a global organisation with a shared vision, working in offices across 8 countries with staff from more than 17 countries, speaking more than 40 languages. We also provide a competitive benefits package: 

  • We offer 25 days plus public holidays (with an extra 2 days the following year should you take your well earnt holiday within the year)  

  • We contribute to your pension (up to 8%)  

  • We support learning and development with a dedicated team to help you achieve your goals; we provide access to training for knowledge and competency skills  

  • Life insurance and income protection insurance  

  • We organize regular in-person team gatherings, regional and international knowledge exchanges and social events.  

Key information 

Location: Central Oxford, please note there is no parking available. 

Salary: £25,000 - £26,000 per annum depending on skills and experience 

Closing date: 23rd of June 

Working hours: Full time or part time (e.g 5 shorter days or similar, please indicate in your application should you wish to be considered on a part time basis and what hours you’d be looking to work).  

Hybrid working: Due to the nature of this role we require you to be in the office. However, working from home is possible on occasional days once established in the role. 

We are committed to supporting diversity throughout Proforest globally, ensuring an inclusive environment where all individuals can thrive and therefore welcome applications from all. 

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